Adapting your organization for the digital age is essential to not only keep up with industry best practices, but also maintain maximum security. Information leaks and hackers [attempting to access your precious data] are common dangers. As your secure online board portal, BellesBoard stores and protects documents uploaded and utilized by your Board or management team. Custom permissions may be established, ensuring proper access granted to each user on the portal. Further, BellesBoard enhances your organization’s regulatory compliance, providing added protection in the event of any legal action.
Enhanced adherence to regulatory and compliance needs may aid in your organization’s ability to secure favorable D&O liability insurance rates. Too many entities are feeling the pinch of increased D&O rates. BellesBoard as your management tool can help ensure that your organization stays in compliance (and lessens the chances of an uncomfortable and potentially devastating investigation by your state’s attorney general’s office or regulatory body).
Protected online voting is a feature of BellesBoard that speaks to security. Voting outside of scheduled meeting times eliminates the need to call emergency meetings. Instead, voting can be hosted on the secure, yet convenient, BellesBoard portal. While allowed in most parts of the country, be sure email and online voting are permissible, and under what conditions, in your state to ensure compliance. Geographic factors and time commitments will no longer be impediments to ensuring the maximum number of members complete a vote.
BellesBoard also allows for digital signing. Nondisclosure agreements and conflict of interest (COI) disclosures can be signed and stored on BellesBoard – no more searching through emails to find all of the disparate and messy PDFs! Critical documents made available digitally – and all in one place – for signature helps achieve total compliance. When annual renewal of signatures is due, members can simply open their portal and sign. The platform allows for establishing a window of time to complete the task. This goes a long way toward guaranteeing documents are signed and processed within specified timeframes set by legal standards and organization policies.
BellesBoard stores all relevant organization materials in one location – allowing for easy retrieval. Meeting minutes may be safely housed on the BellesBoard portal, where accessibility [for audits, legal proceedings, etc.] is swift and convenient.
Similarly, BellesBoard becomes an additional reference center where organization information can be found and retrieved. The team at BellesBoard knows that nonprofit leadership changes and evolves. Using a board portal ensures a seamless continuum of information storage and the preservation of vital institutional knowledge. Members need only open their portal to access necessary and current information, all while knowing there is an expert level of privacy and security in place.
BellesBoard adheres to and ensures that nonprofits and individuals within the nonprofit adhere to requirements related to D&O liability insurance. Having D&O coverage is essential for nonprofits and foundations so that board members are not held personally financially liable for an organizational matter. The portal ensures the organization is compliant with D&O liability insurance rules, reducing stress for members, directors, trustees, and officers. The portal keeps company’s bylaws on hand to further clarify any potential confusion about the board’s operations. BellesBoard is designed to help organizations striving for best practices.
The use of BellesBoard may aid in securing more favorable rates and policies offered by insurance carriers for D&O liability insurance. Showing a marked improvement in compliance and care is easy when you have digital records of activities and actions. Helping your nonprofit appear more attractive to potential carriers is baked into the operations of the portal.
BellesBoard helps your nonprofit work toward improved compliance with regulatory laws and best practice. The portal secures your organization’s information, while making it readily accessible to trusted members. These trusted members will take heart in knowing that they can easily get the job done and feel protected in doing so with BellesBoard.
Are you sure your organization is compliant with your state’s government regulations? If you’re not sure, now is the time to contact BellesBoard.
